Office of Student Accounts

Indiana University is authorized to administer Title IV federal financial aid funds. Title IV funds which may credit your student account include:

• Federal Direct Loans-Subsidized and Unsubsidized
• Federal Direct Parent and Graduate PLUS Loan
• Federal Pell Grant
• Federal Perkins Loan
• Federal Supplemental Education Opportunity Grant (SEOG)

Federal regulations require that the University apply your Title IV financial aid funds first to "allowable charges", which are tuition, mandatory fees, and housing contracted with the University. In order to apply any remaining Title IV funds to miscellaneous charges (for example, parking fees, deferment fees, or health center charges) the University is required to obtain your authorization. If your authorization is not received before your financial aid has disbursed to your student account the Title IV funds will not be applied to miscellaneous charges. This may result in an outstanding balance on your account, causing late fees to be assessed and services to be restricted until you pay the balance with personal funds.

Once you grant authorization, it continues to be valid for future years unless you notify the Office of Student Accounts in writing that you wish to withdraw it.

To sign your Title IV authorization online:

1. Go to One.iu.edu and sign in with your username and passphrase.
2. In the dropdown box. click "Student Authorizations"
3. Click the "Grant Authorizations" button to continue
4. Active authorizations will be displayed
5. Read the authorization
6. Select the appropriate campus (IU Northwest)
7. Click Next
8. Click the "Yes, I have read the agreement" checkbox
9. Click Submit
10. A confirmation message will be sent to you
11. Close browser or click "View Student Authorization" to return

You can have your refund deposited directly into your personal checking or savings account and greatly reduce the time it takes to receive your refund. To arrange for direct deposit, go to One.iu.edu and follow the step-by-step instructions.

Students dropping courses prior to the end of the first week of classes will receive a 100% credit for all fees for most classes. If a student adds a class at the same time that a class is dropped during the 100% refund period, all payments will be applied to the added class. A Late Schedule Change Fee will be assessed beginning the second week of classes for each added course.

Students performing an exchange of courses in the second week of classes will forfeit 25% of their tuition for the dropped course. A 75% credit will be applied toward the tuition for any added course. This does not apply when performing an even exchange of the same course number, dropping one class number (section) and adding another class number (section) within the same course number.

Example of dropping one course and adding another course in the second week of classes:

During registration, you registered for Elementary Composition, ENG-W 131, class number 19450, for 3 credit hours. You decide to withdraw from ENG-W 131, class number 19450, and add Social Problems, SOC-S 163, class number 19894, for 3 credit hours. Your bursar account will be assessed $22 for the added class number 19894. In addition, 25% of the dropped 19450 class will be forfeited, and 75% credit for the dropped 19450 class will be applied to the tuition for the added 19894 class. The approximate amount due for the drop of ENG-W 131 course and the add of SOC-S 163 will be the $22 Late Schedule Change Fee plus the 25% remaining balance due on the tuition of the added SOC-S 163 class (75% was credited from the dropped ENG-W 131 class.)

Example of dropping and adding within the same course number:

During registration, you registered for Elementary Composition, ENG-W 131, class number 19450 for 3 credit hours. You decide to change sections of the class but remain in ENG-W 131. You drop class number 19450 and add class number 19465. A Late Schedule Change Fee will be assessed for the added class.

Students performing any exchange of courses in the third week of classes will forfeit 50% of their tuition for the dropped course. A 50% credit will be applied toward the tuition for the added course. This does not apply when performing an even exchange of the same course number, dropping one class number (section) and adding another class number (section) within the same course number. In the event of an even exchange, a $22 Late Schedule Change Fee will be assessed for the added class.

Students performing any exchange of courses in the fourth week of classes will forfeit 75% of their tuition for the dropped course. A 25% credit will be applied toward the tuition for the added course. This does not apply when performing an even exchange of the same course number, dropping one class number (section) and adding another class number (section) within the same course number. In the event of an even exchange, a Late Schedule Change Fee will be assessed for the added class.

Students performing any exchange of courses after the fourth week will forfeit 100% of their tuition for the dropped course.

Refund Schedule

Fall and Spring Semester refunds are based on the following schedules.  Summer Session classes follow the Five- to Eight-Week Courses Schedule.

Nine- to Sixteen-Week Courses

Five- to Eight-Week Courses

Two- to Four-Week Courses

One-week Courses

Please refer to the Office of the Registrar website for information on withdrawing from classes. Failing to pay your fees or issuing a stop payment through your bank does not constitute an official withdrawal. To receive a full refund, you must officially withdraw before or during the 100% refund period.

If you do not officially withdraw during the first week of classes ,you will be responsible for all fees.

If you are eligible for financial aid but do not plan to complete the semester, you must withdraw from your semester classes. Otherwise, your fees will be paid by your financial aid, your enrollment will be validated, and you will receive failing grades in all registered classes. Financial aid recipients who reduce their enrollment may be required to repay their financial aid. Contact a financial aid counselor before adjusting your class schedule.

Students who are required to involuntarily withdraw from one or more courses, due to circumstances outside of their control, may submit an appeal to request a refund of fees.

Fee Appeal Policy

Students taking online courses who currently reside in a state other than Indiana may be subject to state-specific refund policies. Contact IUonline@iu.edu for state-specific online course refund policies.